{"id":46281,"date":"2023-09-29T13:16:43","date_gmt":"2023-09-29T07:46:43","guid":{"rendered":"https:\/\/www.cagmc.com\/?p=46281"},"modified":"2024-05-30T14:32:31","modified_gmt":"2024-05-30T09:02:31","slug":"agm-electronic-mode-compliance-checklist","status":"publish","type":"post","link":"https:\/\/www.cagmc.com\/blog\/agm-electronic-mode-compliance-checklist\/","title":{"rendered":"AGM Electronic mode Compliance Checklist \u2013 Listed Companies"},"content":{"rendered":"<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-46298 size-full\" title=\"Seamless DIN Surrender: A Breakdown of the Step-by-Step Process\" src=\"https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2023\/09\/Copy-of-What-Is-PF-And-How-to-Check-PF-Claim-Status-5.png\" alt=\"Seamless DIN Surrender: A Breakdown of the Step-by-Step Process\" width=\"1200\" height=\"630\" srcset=\"https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2023\/09\/Copy-of-What-Is-PF-And-How-to-Check-PF-Claim-Status-5.png 1200w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2023\/09\/Copy-of-What-Is-PF-And-How-to-Check-PF-Claim-Status-5-300x158.png 300w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2023\/09\/Copy-of-What-Is-PF-And-How-to-Check-PF-Claim-Status-5-1024x538.png 1024w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2023\/09\/Copy-of-What-Is-PF-And-How-to-Check-PF-Claim-Status-5-615x323.png 615w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2023\/09\/Copy-of-What-Is-PF-And-How-to-Check-PF-Claim-Status-5-400x210.png 400w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2023\/09\/Copy-of-What-Is-PF-And-How-to-Check-PF-Claim-Status-5-292x153.png 292w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The use of electric modes has taken on a central role in the quickly changing corporate sustainability landscape. For Listed Company, adopting the AGM (Annual General Meeting) Electric Mode represents not just a strategic choice but also an innovation and dedication to environmental responsibility. This blog presents a thorough <\/span><b>AGM Electronic mode Compliance Checklist <\/b><span style=\"font-weight: 400;\">that gives these companies the tools they need to successfully handle this transformative journey.<\/span><\/p>\n<h2><b>Table of Content<\/b><i><\/i><\/h2>\n<table style=\"width: 100%;\">\n<tbody>\n<tr>\n<td style=\"border: 1px solid #555;\">\n<ul>\n<li><a href=\"#meaning\"><span style=\"font-weight: 400;\">Meaning of Annual General Meeting<\/span><\/a><\/li>\n<li><a href=\"#compliance\"><span style=\"font-weight: 400;\">Compliance Checklist for AGM Electric Mode for Listed Company<\/span><\/a><\/li>\n<li><a href=\"#points\"><span style=\"font-weight: 400;\">Points to be considered in Board Meeting before conducting AGM<\/span><\/a><\/li>\n<li><a href=\"#conclusion\"><span style=\"font-weight: 400;\">Conclusion<\/span><\/a><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 id=\"meaning\"><b>Meaning of Annual General Meeting<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">AGM stands for &#8220;<\/span><a href=\"https:\/\/www.cagmc.com\/annual-general-meeting-under-companies-act-2013\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Annual General Meeting<\/span><\/a><span style=\"font-weight: 400;\">.&#8221; According to legal regulations and company bylaws, public companies and organizations are required to conduct an annual meeting. Shareholders, executives, and other stakeholders convene at the AGM<b>\u00a0Electronic mode Compliance Checklist <\/b> to discuss and make decisions regarding the company&#8217;s financial performance, corporate governance, and strategic direction.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A typical AGM as per <\/span><a href=\"https:\/\/www.mca.gov.in\/Ministry\/pdf\/CompaniesAct2013.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Companies Act, 2013<\/span><\/a><span style=\"font-weight: 400;\">includes a review of the company&#8217;s financial statements, the election or reappointment of board members, the <\/span><a href=\"https:\/\/www.cagmc.com\/auditors-appointment-under-companies-act\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">appointment of auditors<\/span><\/a><span style=\"font-weight: 400;\">, a discussion of dividend payments, a response to shareholder concerns, and an update on the company&#8217;s status and future plans.<\/span><\/p>\n<h2 id=\"compiliance\"><b>Compliance Checklist for AGM in Electric Mode for Listed Company<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">When a listed company is transitioning to an electric mode for conducting its Annual General Meeting (AGM), there are several key steps and considerations of <\/span><b>AGM Compliance for Listed Companies<\/b><span style=\"font-weight: 400;\"> such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Board meeting need to be conducted.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The deadline for deciding who should receive notice is Friday, prior to the <\/span><a href=\"https:\/\/www.cagmc.com\/board-meetings-restrictions-on-powers-of-board-of-directors\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Board meeting<\/span><\/a><span style=\"font-weight: 400;\"> for conducting the AGM.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The cut-off date for E-voting should be the Friday before the AGM, but no sooner than 7 days before the AGM.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create a draft calendar of events and confirm dates with the RTA.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare the Annual Report and finalised sent for printing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After that finalise the Calendar of Events along with the website link of Annual Report sent to RTA after Generate EVSN for CDSL and EVEN for NSDL (Please check the Details for EVSN\/EVEN Generation specially name of Scrutinizer and cut-off date)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">RTA dispatch the Annual report to Shareholders and The Company should also keep the proof of sending the physical copy and Annual Report should be uploaded on Stock Exchange and Website<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Newspaper Publication of Notice of AGM after dispatch. Please make ensure that the date of book closure for AGM should be inserted in the Newspaper Publication and upload on stock exchange<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Company shall cooperate with Panellists for AGM attendance and confirm receipt of the LINK for electronic meetings before AGM.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Before AGM, we should take the LOGIN ID AND PASSWORD from Depository to validate member attendance and login your ID at AGM for quorum confirmation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">We should obtain the 2nd ROM and BENPOS for E-voting cut-off date before 4 days from AGM. We should check the number of resolutions on the shareholder login portal for e-voting. Number of resolutions should match AGM Notice.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">We should make sure the company <\/span><a href=\"https:\/\/www.cagmc.com\/separation-of-roles-of-chairperson-and-ceo\/#Chairperson\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">chairperson\u00a0<\/span><\/a><span style=\"font-weight: 400;\">is at the AGM Electronic mode Compliance Checklist , not appoint one.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If the company chairperson\u00a0is absent, shareholders can appoint one We should make sure the chairperson is engaged in the resolution and pick another chairperson.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After Minimum Member and Panellist Attendance, we should commence AGM. The Audit Committee Chair, Stakeholders Relationship Committee Chair, Auditor, and Scrutinizer should attend AGM.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After the AGM, the Scrutinizer unblocks the votes, downloads them, and records the time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attendance sheet retrieved from depository and Voting sheet downloaded through Scrutinizer Login should be kept. We should prepare the summary, voting results, and Scrutinizer Report from these.<\/span><\/li>\n<\/ul>\n<h2 id=\"points\"><b>Points to be considered in Board Meeting before conducting AGM<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Following points to be discussed in board meeting for <\/span><b>pre &#8211; AGM Compliance for Listed Companies:<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Discuss and finalize the agenda for the upcoming AGM, ensuring it covers all required topics, resolutions, and presentations.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Review and approve the AGM materials, including financial reports, director nominations, auditor appointments, and other relevant documents to be shared with shareholders.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Appoint a chairperson for the AGM who will preside over the meeting, guide discussions, and ensure orderly proceedings.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Discuss and ensure that the technical setup for conducting the AGM in electric mode is in place, including video conferencing, live streaming, and voting mechanisms.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Review the communication strategy for informing shareholders about the transition to electric mode and provide instructions for their participation.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Discuss methods for proxy voting, allowing shareholders to vote on resolutions remotely.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Address ways to encourage shareholder engagement through electronic means, such as submitting questions in advance.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Ensure that all technical aspects of the electric AGM, including video conferencing platforms and voting systems, have been thoroughly tested and are functioning correctly.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Conduct a rehearsal or mock AGM to familiarize participants with the virtual proceedings.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Discuss measures to maintain the security and confidentiality of the AGM proceedings and shareholder information during the virtual meeting.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Review legal and regulatory requirements for conducting AGMs in electric mode and ensure that the company is in full compliance.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Plan how questions from shareholders will be addressed during the AGM, including mechanisms for submitting questions in real-time.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Discuss the availability of technical support during the AGM to assist shareholders with any connectivity or platform-related issues.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Outline the steps to be taken after the AGM, including the distribution of minutes, voting results, and addressing any outstanding matters.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Develop contingency plans to address any unexpected technical glitches or disruptions that may arise during the virtual AG<\/span><\/li>\n<li><span style=\"font-weight: 400;\">If there are presentations or reports to be delivered during the AGM, ensure that presenters are briefed and prepared for the virtual format.<\/span><\/li>\n<\/ul>\n<h2 id=\"conclusion\"><b>Conclusion<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Accepting <b>AGM Electronic mode Compliance Checklist <\/b> like a good move for businesses as people around the world call for more eco-friendly actions. By following the provided compliance checklist, businesses can make a smooth transition to a greener, more sustainable future and can become stars in their field. The combination of electric modes and AGMs shows how well progress, responsibility, and caring about the world can work together.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The use of electric modes has taken on a central role in the quickly changing corporate sustainability landscape. For Listed [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":46298,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[70],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>AGM Electronic Mode Compliance Checklist \u2013Listed Companies- CAGMC<\/title>\n<meta name=\"description\" content=\"This blog presents a thorough AGM Electronic mode Compliance Checklist that gives these companies the tools they need to success .\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cagmc.com\/blog\/agm-electronic-mode-compliance-checklist\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"AGM Electronic Mode Compliance Checklist \u2013 Listed Companies\" \/>\n<meta property=\"og:description\" content=\"This blog presents a thorough AGM Electronic mode Compliance Checklist that gives these companies the tools they need to success .\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cagmc.com\/blog\/agm-electronic-mode-compliance-checklist\/\" \/>\n<meta property=\"og:site_name\" content=\"Goyal Mangal &amp; 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