{"id":39194,"date":"2022-10-05T17:58:59","date_gmt":"2022-10-05T12:28:59","guid":{"rendered":"https:\/\/www.cagmc.com\/?p=39194"},"modified":"2024-06-01T14:35:49","modified_gmt":"2024-06-01T09:05:49","slug":"maintenance-of-registers-under-various-labour-laws","status":"publish","type":"post","link":"https:\/\/www.cagmc.com\/blog\/maintenance-of-registers-under-various-labour-laws\/","title":{"rendered":"Maintenance of Registers under Labour Law: The Ease of Doing Business"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\"><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-39212 size-full\" title=\"Maintenance of Registers under various Labour Laws\" src=\"https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2022\/10\/Maintenance-of-Registers-under-Labour-Law-The-Ease-of-Doing-Business-1.png\" alt=\"Maintenance of Registers under Labour Law The Ease of Doing Business\" width=\"1200\" height=\"630\" srcset=\"https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2022\/10\/Maintenance-of-Registers-under-Labour-Law-The-Ease-of-Doing-Business-1.png 1200w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2022\/10\/Maintenance-of-Registers-under-Labour-Law-The-Ease-of-Doing-Business-1-300x158.png 300w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2022\/10\/Maintenance-of-Registers-under-Labour-Law-The-Ease-of-Doing-Business-1-1024x538.png 1024w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2022\/10\/Maintenance-of-Registers-under-Labour-Law-The-Ease-of-Doing-Business-1-615x323.png 615w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2022\/10\/Maintenance-of-Registers-under-Labour-Law-The-Ease-of-Doing-Business-1-400x210.png 400w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2022\/10\/Maintenance-of-Registers-under-Labour-Law-The-Ease-of-Doing-Business-1-292x153.png 292w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/>The employer is expected to follow a broad list of Labour laws, which includes keeping registers in accordance with numerous Labour Laws. The Labour regulations required the maintenance of about 56 registers and records, which made it an extremely difficult duty for the employer and resulted in the penalty of non-compliance. This article discusses the Maintenance of Registers under Labour Law in order to help the employer run the premises efficiently.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">\u00a0On February 21, 2017, the Central Government released a notice to support the principle of Ease of Doing Business. This notification created the Ease of Compliance to Maintain Register under Various Labour Law Rules, 2017 and decreased the number of registers from 56 to only five.\u00a0<\/span><\/p>\n<table style=\"width: 100%;\">\n<tbody>\n<tr>\n<td style=\"border: 1px solid #555;\">\n<p style=\"text-align: justify;\"><b>Table of Content\u00a0<\/b><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#Look\"><span style=\"font-weight: 400;\">Quick Look<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#to\"><span style=\"font-weight: 400;\">Which Labour Laws obligate the Employer to maintain Registers?<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#Law\"><span style=\"font-weight: 400;\">Maintenance of Registers under Labour Law<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#Register\"><span style=\"font-weight: 400;\">Employee Register<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#Wage\"><span style=\"font-weight: 400;\">Wage Register<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#and\"><span style=\"font-weight: 400;\">Loan and Recovery Register<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#for\"><span style=\"font-weight: 400;\">Provisions for the Attendance Register<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#of\"><span style=\"font-weight: 400;\">Register of Leave<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#Takeaway\"><span style=\"font-weight: 400;\">Takeaway<\/span><\/a><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 id=\"Look\"><b>Quick Look<\/b><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The Ministry of Labour has finally streamlined procedures relating to the maintenance of registers under different Labour laws in force in India in the era of ease of doing business in that country. On February 21, 2017, the Ministry of Labor and Employment published the Ease Of Compliance to Maintain Register under Various Labour Law Rules, 2017 (the &#8220;Rules&#8221;).<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The employer was required to keep up to 56 (Fifty-Six) registers in accordance with numerous Labour Regulations and 9 (Nine) Central Legislation.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The Rules have merged the maintenance of 56 (fifty-six) registers into 5 (five) registers as stipulated in the Rules&#8217; Schedule, and these obligations have been waived.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">It is possible to keep these merged registers electronically. If the registers were previously kept in an electronic format, then, in accordance with rule 2&#8217;s sub-rule 3 about the presentation, the integrity, serial number, and content of each register&#8217;s column should not be altered.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Rule 2&#8217;s sub-rule 2 makes it crystal clear that the employer is responsible for providing all relevant information so that the concerned inspector may access all the information if the combined registers are ever needed for examination by the concerned inspector.<\/span><\/p>\n<h2 id=\"to\"><b>Which Labour Laws obligate the Employer to maintain Registers?<\/b><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">As per the ease of compliance in the Maintenance of Registers under labour law are such as:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payment of Wages Act, 1936<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minimum Wages Act, 1948<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u00a0Mines Act,1952<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Working Journalists and Other Newspaper Employees (Conditions of Service) and Miscellaneous Provisions Act, 1955<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contract Labour (Regulation and Abolition) Act, 1970<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sales Promotion Employees (Conditions of Service) Act, 1976<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Equal Remuneration Act,1976<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Inter-State Migrant Workmen (Regulation of Employment and Conditions of Service) Act, 1979<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Building and Other Construction Workers (Regulation of Employment. And Conditions of Service) Act, 1996.<\/span><\/li>\n<\/ul>\n<h2 id=\"Law\"><b>Maintenance of Registers under Labour Law<\/b><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">According to labour legislation, the Employer is required to keep the following registers:<\/span><\/p>\n<h2 id=\"Register\"><b>Employee Register <\/b><\/h2>\n<p>The information about the employees who work in the establishment is kept on file in the employee register. To eliminate any employee-related suspicions, such a record is necessary. Register upkeep must follow the structure outlined in Form A, with the following information inside:<\/p>\n<p><b>Details of the Organization<\/b><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name of the Establishment &#8211; To determine if the establishment is registered under the applicable legislation, the name of the establishment is required.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name of the Owner: As its name suggests, this column contains the business&#8217;s owner&#8217;s name.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employers are given a unique identification number called a &#8220;Labour Identification Number&#8221; (LIN) to help with business regulations and to make labour inspections by various organizations and entities under the administrative supervision of the <\/span><span style=\"font-weight: 400;\">Labour Ministry<\/span><span style=\"font-weight: 400;\"> more transparent and accountable.<\/span><\/li>\n<\/ul>\n<p><b>Information of Employees<\/b><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee code<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Serial number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Full name of the employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Gender of the employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name of the spouse<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date of Birth of the employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Nationality<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Education qualification<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date of joining and designation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mobile number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bank details<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PAN Card number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Aadhar card<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Address (permanent and current both)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Service book number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date of resignation with reason<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mark of identification and Signature<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">However, the nature of the task, daily working hours, rest periods, and intervals must all be described under this section if the employee is between the ages of 14 and 18 years.<\/span><\/p>\n<p><b>Requirements for employees registered under Mines Act, 1952<\/b><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name of the employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Token number issued<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Serial number<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date of the first appointment with Current Employer<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Certificate of Age\/ Fitness Taken \u2013 This column is provided by workers between the ages of 14 and 18.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">As well as, work environment details<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Information about the Certificate of Vocational Studies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Further, information on Nominee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Additionally, an emergency Contact Information<\/span><\/li>\n<\/ul>\n<h2 id=\"Wage\"><b>Wage Register<\/b><\/h2>\n<p><b> <\/b>However, to simplify the salaries provided to the workers, including the basic pay, wage rate, and deductions ESIC, among other things, registers must be kept in accordance with FORM B of the Act. Hence, the details required for the wage register are:<\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Based on the employee category, such as skilled, highly skilled, semi-skilled, and unskilled, this section includes columns such as Basic Pay, daily allowance, and overtime.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Information regarding establishment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Further, depending on whether the salary is computed on a daily, fortnightly, monthly, weekly, or piece rate basis, the wage period gives information on the date from which the wage is calculated.<\/span><\/li>\n<\/ul>\n<p><b>Information Regarding Wages<\/b><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Serial number of the employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Name of the employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Wage rate<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Working days<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Number of hours employee worked and as well as his overtime<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Special Basic\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Payment of the overtime\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Others<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">overall<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">HRA<\/span><\/li>\n<\/ul>\n<p><b>Deductions Provision: <\/b><span style=\"font-weight: 400;\">PF, ESIC, society, income tax, insurance, and recoveries are deductions. In the subsequent column, the sum of the deductions is listed in order to determine the net payment and <\/span><a href=\"https:\/\/www.cagmc.com\/provident-fund-pf-a-welfare-scheme-for-employee\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Employer Share Provident Fund<\/span><\/a><span style=\"font-weight: 400;\">. However, it should be highlighted that the specifics of paid leave earnings under the Mines Act should be displayed in the others column and specifically addressed in the Remarks column.<\/span><\/p>\n<h2 id=\"and\"><b>Loan and Recovery Register<\/b><\/h2>\n<p><b> <\/b><span style=\"font-weight: 400;\">This register is of utmost importance and has the following characteristic:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Recovery types, such as damage, loss, fines, advances, and loans<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Details of the Loan<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Further, the loan\/damage date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Amount<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Specifics of any issued notice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The first month, last month\/last year;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date of complete Recovery<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Explanation heard in the presence of<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Note: apply only when there has been a loss or harm.<\/span><\/li>\n<\/ul>\n<h2 id=\"for\"><b>Provisions for the Attendance Register<\/b><\/h2>\n<p><b> <\/b><span style=\"font-weight: 400;\">Maintaining attendance records is crucial for keeping track of the days a worker has done, which makes it easier to calculate salaries accurately. The following is a list of the information on this form:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Firstly, scheduled task or relay<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Workplace\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">As well as, the date and time of in and out<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Number of Days Summary\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Finally, it must be authorized by the Register&#8217;s Recordkeeper<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><strong>Note:<\/strong><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mines only have surfaced, opencast and subsurface relays and work locations.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The register must reflect any absences of the employee.<\/span><\/li>\n<\/ul>\n<h2 id=\"of\"><b>Register of leave<\/b><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/www.dgms.gov.in\/writereaddata\/UploadFile\/Mines%20Act,%201952.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Mines Act, 1952<\/span><\/a><span style=\"font-weight: 400;\"> as well as other pertinent statutes and guidelines demand the maintaining of records in accordance with FORM E of the rules. The following is the structure for that:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Specifications of the Establishment as required<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Days Worked<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">However, opening balance, added, prohibited, taken advantage of, and closing balance is all included in compensatory rest.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Information on earned leaves<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Except for the rest, not the permit column, it contains all of the information mentioned before.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Medical Leave Information on Additional Leaves.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lastly, the initial balance for the year&#8217;s leave must be shown in the register for January of the relevant year, and the year&#8217;s ending balance must be shown in the register for December.<\/span><\/li>\n<\/ul>\n<h2 id=\"Takeaway\"><b>Takeaway<\/b><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In accordance with the shifting trends and demands of the sector, organizations must comply with the employer&#8217;s legal obligation to maintain records. However, the Ministry has modified these standards by reducing the number of registrations from 56 to 5. These modifications encouraged the &#8220;Ease of Doing Business&#8221; among emerging enterprises and stoked the entrepreneurial mindset. Hence, it is anticipated that these reduced obligations will contribute to record simplifying and a decrease in data redundancy.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The employer is expected to follow a broad list of Labour laws, which includes keeping registers in accordance with numerous 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