{"id":18144,"date":"2021-10-04T17:37:05","date_gmt":"2021-10-04T12:07:05","guid":{"rendered":"https:\/\/www.cagmc.com\/?p=18144"},"modified":"2024-06-03T11:47:34","modified_gmt":"2024-06-03T06:17:34","slug":"process-of-annual-filing-by-a-private-limited-company","status":"publish","type":"post","link":"https:\/\/www.cagmc.com\/blog\/process-of-annual-filing-by-a-private-limited-company\/","title":{"rendered":"Process of Annual filing by a Private Limited Company"},"content":{"rendered":"<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-18147 size-full\" src=\"https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2021\/10\/Process-of-Annual-filing-by-a-Private-Limited-Company-2.png\" alt=\"Process of Annual filing by a Private Limited Company\" width=\"1200\" height=\"630\" srcset=\"https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2021\/10\/Process-of-Annual-filing-by-a-Private-Limited-Company-2.png 1200w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2021\/10\/Process-of-Annual-filing-by-a-Private-Limited-Company-2-300x158.png 300w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2021\/10\/Process-of-Annual-filing-by-a-Private-Limited-Company-2-1024x538.png 1024w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2021\/10\/Process-of-Annual-filing-by-a-Private-Limited-Company-2-615x323.png 615w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2021\/10\/Process-of-Annual-filing-by-a-Private-Limited-Company-2-400x210.png 400w, https:\/\/www.cagmc.com\/blog\/wp-content\/uploads\/2021\/10\/Process-of-Annual-filing-by-a-Private-Limited-Company-2-292x153.png 292w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<p style=\"text-align: justify;\">We all know that companies are considered as separate legal entity. All the companies have various compliances as per ROC instructions. They need to intimate all the happenings in the company, whether big or small to ROC. <a href=\"https:\/\/www.cagmc.com\/roc-filing\/\">ROC<\/a> also requires the companies to file their annual returns with all financial statements. In this article our scope of discussion is annual filing of private limited company.<\/p>\n<table style=\"width: 100%;\">\n<tbody>\n<tr>\n<td style=\"border: 1px solid #000;\">\n<p style=\"text-align: justify;\"><strong>Table of Contents<\/strong><\/p>\n<ul style=\"text-align: justify;\">\n<li><a href=\"#annual\">What is Annual Filing of Private Limited Company?<\/a><\/li>\n<li><a href=\"#forms\">Forms to be filed while Annual Filing of Returns<\/a><\/li>\n<li><a href=\"#returns\">How to fill the forms for Annual Filing of Returns<\/a><\/li>\n<li id=\"annual\"><a href=\"#do\">Do\u2019s and Don\u2019ts while Annual Filing of Returns<\/a><\/li>\n<li><a href=\"#possible\">Is it possible for Private Companies to do Annual Filing Offline?<\/a><\/li>\n<li><a href=\"#conclusion\">Conclusion<\/a><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><strong>What is Annual Filing of Private Limited Company?<\/strong><\/h2>\n<p id=\"forms\" style=\"text-align: justify;\">Annual filing of returns by a <a href=\"https:\/\/www.cagmc.com\/private-limited-company\/\">private limited company<\/a> is a once in a year activity. Statutory Audit is compulsory for the companies. ROC also requires companies to file their financial statements with it. The company is supposed to file various documents like- Balance Sheet, Profit and Loss Account, in case of group the consolidated financial statements. There are also other forms that a company has to file based on the fact that if it has share capital or not.<\/p>\n<p style=\"text-align: justify;\">Let us see what all forms a company needs to file.<\/p>\n<h2><strong>Forms to be filed while Annual Filing of Returns<\/strong><\/h2>\n<p style=\"text-align: justify;\">Private Limited Companies need to file following forms while Annual Filing of Returns:-<\/p>\n<table style=\"width: 100%;\">\n<tbody>\n<tr>\n<td style=\"border: 1px solid #555;\"><strong>Form Name<\/strong><\/td>\n<td style=\"border: 1px solid #555;\"><strong>Purpose of Filing<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #555;\">Form 23AC<\/td>\n<td style=\"border: 1px solid #555;\">For filing Balance Sheet (all companies have to file this form)<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #555;\">Form 23ACA<\/td>\n<td style=\"border: 1px solid #555;\">For filing Balance Sheet (all companies have to file this form)<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #555;\">Form 66<\/td>\n<td style=\"border: 1px solid #555;\">Companies have to file compliance certificate. Applicable to companies having share capital between Rs.10 lakhs- Rs.2 crores.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #555;\">Form 21A<\/td>\n<td style=\"border: 1px solid #555;\">For annual returns by companies not having share capital<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #555;\">Form AOC-4<\/td>\n<td style=\"border: 1px solid #555;\">For filing financial statements and other documents<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #555;\">Form AOC-4 CFS<\/td>\n<td style=\"border: 1px solid #555;\">Used for filing statement containing salient features of consolidated financial statements of a group.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #555;\">Form MGT-7<\/td>\n<td style=\"border: 1px solid #555;\">For filing annual returns by companies having share capital<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"text-align: justify;\">It must be noted that Forms-23AC, 23ACA, AOC-4 are also available in XBRL formats. The specified companies have to file these<a href=\"https:\/\/www.cagmc.com\/xbrl-filing\/\"> return in XBRL<\/a> formats. The specified criteria is-<\/p>\n<ul style=\"text-align: justify;\">\n<li id=\"returns\">Companies listed on stock exchange and their Indian Subsidiaries.<\/li>\n<li>Companies having paid up capital of Rs. 5 crores and above.<\/li>\n<li>The companies that have turnover of Rs.100 crore and above.<\/li>\n<\/ul>\n<h2><strong>How to fill the forms for Annual Filing of Returns<\/strong><\/h2>\n<p style=\"text-align: justify;\">A private limited company needs to follow following procedure for Annual Filing of Returns:-<\/p>\n<ul style=\"text-align: justify;\">\n<li>After going to \u201cMy Services\u201d tab in the MCA Portal, company has to download applicable e-filing forms. The forms are available under the link \u201cDownload eForms\u201d.<\/li>\n<li>The company should make sure that latest version is downloaded.<\/li>\n<li>Enter the CIN and click on pre-fill button. System will auto fetch certain details from the ROC database. Details to that extent will be updated.<\/li>\n<li>Then a company needs to fill up the balance form and attach the applicable attachments. The total size of the attachment should not be more than 2.5MB.<\/li>\n<li>In case the attachment size is more than a company can use Additional Attachment Sheet.<\/li>\n<li>Click on check form, in case of any missing details system will give an error message.<\/li>\n<li id=\"do\">After ensuring all details, <a href=\"https:\/\/www.cagmc.com\/what-is-digital-signature-certificate\/\">digital signature certificate<\/a> of authorized signatory should be fixed.<\/li>\n<li>Click on Pre-Scrutiny button and once the pre-scrutiny is successful the form will be locked.<\/li>\n<li>The form can still be modified if required. After a company is sure about the accuracy of forms it can file the forms online.<\/li>\n<li>The forms can be filed on <a href=\"https:\/\/www.mca.gov.in\/mcafoportal\/\" target=\"_blank\" rel=\"noopener\">MCA Portal<\/a> through the \u201cAnnual Filing Corner\u201d link.<\/li>\n<\/ul>\n<h2><strong>Do\u2019s and Don\u2019ts while Annual Filing of Returns<\/strong><\/h2>\n<table>\n<tbody>\n<tr>\n<td style=\"border: 1px solid #555;\"><strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Do\u2019s<\/strong><\/td>\n<td style=\"border: 1px solid #555;\"><strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Don\u2019ts<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #555;\">\n<ul>\n<li>Company should apply for DIN, Digital Signature Certificate.<\/li>\n<li>Master data at ROC portal should be filed.<\/li>\n<li>The forms and instruction kit from MCA portal should be downloaded.<\/li>\n<li>The company should file all the details accurately and carefully.<\/li>\n<\/ul>\n<\/td>\n<td style=\"border: 1px solid #555;\">\n<ul>\n<li id=\"possible\">The last minute rush should not be there. Do not wait for last date and file your returns in time.<\/li>\n<li>One should avoid filling forms without reading proper guidelines.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><strong>Is it possible for Private Companies to do Annual Filing Offline?<\/strong><\/h2>\n<p style=\"text-align: justify;\">These days online mode of filing is preferred for everything. However, still to avoid any issues government has kept other routes also option. In case of Annual filing of a private limited company also following options are available:-<\/p>\n<ul style=\"text-align: justify;\">\n<li id=\"conclusion\">The company should prepare all the forms and get it digitally signed by authorized representative. Then they should put forms in CD or a pen drive. The company can visit nearest \u201cRegistrar\u2019s Front Office\u201d and the staff will assist in uploading e-forms.<\/li>\n<li>It is also possible to contact Certified Filing centres (CFCs). The CFCs file annual forms by charging service charges.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\">These are actually not completely offline modes. These are actually assistance available to file online.<\/p>\n<h2><strong>Conclusion<\/strong><\/h2>\n<p style=\"text-align: justify;\">Annual Filing of Private Limited Company is a very important activity. The companies should do the annual filing in a timely and accurate manner. The process is very simple and easy to follow. However, sometimes in case of confusion it is better to seek professional help.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We all know that companies are considered as separate legal entity. All the companies have various compliances as per ROC [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":18146,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[88],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Process of Annual filing by a Private Limited Company - CAGMC<\/title>\n<meta name=\"description\" content=\"Read about complete Process of Annual filing by a Private Limited Company, What is Annual Filing of Private Limited Company?, How to fill the forms, etc.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cagmc.com\/blog\/process-of-annual-filing-by-a-private-limited-company\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Process of Annual filing by a Private Limited Company - CAGMC\" \/>\n<meta property=\"og:description\" content=\"Read about complete Process of Annual filing by a Private Limited Company, What is Annual Filing of Private Limited Company?, How to fill the forms, etc.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cagmc.com\/blog\/process-of-annual-filing-by-a-private-limited-company\/\" \/>\n<meta property=\"og:site_name\" content=\"Goyal Mangal &amp; 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